Welcome

This application is required for individuals, organizations, or groups wishing to reserve space within City Hall for meetings, events, or other approved activities. Please complete all sections of the form to ensure your request can be reviewed in a timely manner.

All requests are subject to availability and must comply with the City’s facility use policies and guidelines. Submission of this application does not guarantee approval.

Facility Hours: 8:00 a.m. to 4:30 p.m. (Monday through Friday, excluding Holidays)

Fees:

Facility Hours: No Charge

After Facility Hours: $40.00/hour (minimum 2-hours); $40.00/hour for additional hours or portion thereof

Food/Beverage: $25.00 Deposit (returnable if room is left in acceptable condition)

Please Note: City Hall opens at 8:00 a.m., and access to the building will not be permitted prior to this time. Plan all event setup and preparations accordingly.

Applicant Information

Organization Name

Organization Address

City

State

Zip Code

Contact Information

Contact Name

Contact Phone Number

Contact Email Address

Event Information

Type of Event

Community or Public Event

Private or Social Event

Organizational or Business Use

Educational or Cultural Event

Recreational or Club Activities

Other

Date of Event

Time of Event

Estimated Attendance

Will food and/or beverages be served?

No

Yes

Select a meeting room:

Volunteer Room (Seats up to 10)

Community Room (Seats up to 30)

Certification

I hereby certify that I am an agent of the above-named organization and have been authorized to accept in their name the responsibility for observance of the rules and regulations of the City of Hastings as a condition of the issuance of this permit. I understand that the permit for use of the City facilities may be canceled if any of the rules are violated and future use may be denied.

Please take notice that any data received by the City as the result of submitting this form will be classified as government data pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Under the Data Practices Act, some or all of this data is classified as public data, including your name, address, email address, phone number, and other personal information provided by you. Public data is available to anyone requesting it and consists of all data furnished via this Web form. Please be advised that the correspondence will be added to the public record. The purpose and intended use of the information collected through this form is to obtain public input and data in support of City activities and services. You have the right to refuse to submit this form. If you choose not to submit this form, you will need to contact the City by another means if you wish to provide the information collected by the form.

Applicant Signature

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